Employment
At the Nicolaysen Art Museum, our vision is to be a cultural anchor for our community and our mission is to collect, preserve, and exhibit the work of contemporary artists and present it to the community as a vital source of inspiration and education.
Qualified candidates for open positions must possess a compatible commitment to quality, innovation, teamwork, and sustainable growth. All applicants must submit a cover letter, resume, references, and applicable work samples to our Executive Director, Allison Maluchnik at allison@thenic.org. Please, no calls.
Available Positions
Office Manager
POSITION TITLE:
Office Manager
REPORTS TO:
Executive Director
JOB BRIEF:
This position provides administrative support to all museum staff in the areas of accounting, personnel, development and general operations including data entry, filing, correspondence, and customer service.
ESSENTIAL JOB FUNCTIONS:
Sort, distribute and process any incoming mail
Process deposits; run batch totals and settlement on credit card machine
Process payables and receivables
Ensure supplies needed by staff are fully stocked. Secure when necessary
Serve as point of contact for outside vendors and contractors, as assigned
Assist with organizing records for annual audit
Maintain accurate and up-to-date vendor and payable files
Create and maintain confidential employee files; process employee time sheets
Generate reports in the areas of development and financials as needed
Assist with the development and maintenance of policies and procedures manual to include forms, guidelines, and procedures for all functions of the museum
Prepare copies of reports for board meetings, finance reports, calendars, staff lists, agenda, minutes etc.
Maintain files and records for Board of Directors, grants, and other museum records and files
Process museum memberships
Compile visitor and program attendance reports
Provide telephone support; answer phones, take messages, provide information to public as needed
Assist front desk with customer service, admissions, and special events, as needed
Assist gift shop with sales, customer service, and reports, as directed
REQUIRED QUALIFICATIONS:
Proficiency in QuickBooks and Microsoft Office applications including Word and Excel
Exceptional customer service skills; retail sales and/or management experience.
Experience using cash registers; cash handling including opening and closing operations.
Able to lift ten pounds. Ability to work extensively with the public. Excellent telephone skills.